About the job
The Administrative Coordinator will report to the Chief Program Officer (CPO). S/he will provide high-level administrative support through scheduling, data entry, record keeping and other administrative tasks. S/he will assist the Department of Programs and Administration with information management, bookkeeping and assisting with volunteer and mission trip coordination.
Responsibilities
Bookkeeping
Record receipts and disbursements
Ensure proper general ledger and class coding
Provide support for financial statement preparation
Complete special projects as needed and other duties as assigned
Clerical and Data Entry
Enter donations and create donor profiles
Assist with printing, assembly, and postage for mailings
Assist with preparation of year-end tax receipt letters
Process accurate data across multiple platforms (i.e. Focus Missions and Bloomerang)
Receive and record expense receipts in client files
Program Support
Assist with administration of volunteer activities
Record volunteer hours and interactions
Qualifications
Essential Characteristics
Devoted follower of Jesus
Passion and commitment to the vision of Servants
Spiritual Leadership: heart for prayer, commitment to personal growth and consistent dependence on Jesus
An understanding of leadership as servanthood
Education and Experience
At least 2 years of overall professional experience in a nonprofit setting
Education may vary; an advanced degree in business administration, finance, or law is preferred, but not required
Required Skills
Strong interpersonal skills and ability to work well with people
Strong communication skills; ability to write well and communicate effectively, specifically over the phone, through letters and email
Strong computer skills, including Microsoft products and team collaboration platforms
Strong organizational skills and excellent attention to detail
Occasional availability to work evening or weekend hours
Ability to lead multiple long- and short-term projects simultaneously, meeting all related deadlines
Ability to plan, prioritize, coordinate, and manage own work
Ability to work unsupervised and make decisions and solve problems independently, effectively and creatively
Ability to work well under pressure
Physical Requirement
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds
Must be able to navigate various departments of the organization’s physical premises